World Events Forum

Making the Best Even(t) Better

Meeting and event planning (including live webinars).

We launched “our ship” to water in 2000. 

“Make the best even(t) better.”

– perfectibility (not perfection)
– continuance (against permanence)
– the high art of interdependence (above independence)
– common sense

We use it to measure the distance between two items: where is your event now? and where do you want it to be?, then propose a passage planning (voyage plan) from port departure to port arrival.

We may correct the direction, suggest alternatives, warn of hurdles, provide potential outcomes but ultimately, your destination is yours, entirely.  You lead, we design and build!

Meeting Planning Services

  • Strategic planning
  • Speaker management
  • Location identification
  • Venue/site selection and negotiation
  • Event website creation and/or management
  • Poster session, trade show and exhibit coordination/setup/management
  • Registration (online/offline)
  • Conference abstract intake/review (online)
  • Conference syllabus (compilation, editing, publishing/printing) – online/print
  • Liaison to client, registrants, sponsors, exhibitors, and vendors
  • Meeting promotion/marketing
  • Assistance with sponsorship solicitation
  • Social/special event management
  • Mobile app development and update
  • Meeting logistics 
  • Financial recordkeeping & management
  • Technical assistance
  • Onsite administration, coordination and management
  • Post conference administration
  • Survey and evaluation
  • Reporting

Special Events

  • Support/Guidance in Identifying and Building Theme
  • Site Identification, Selection, Contract Negotiation
  • Vendor Selection/Contract Negotiation/Management
  • Budget Development and Management
  • Event Marketing (campaign development and deployment)
  • Collateral Design (print and electronic)
  • On-site Management
  • VIP Arrangements
  • Food and Beverage Selection/Coordination/Negotiation
  • Audiovisual/Production Needs
  • Registration Processing (online/print)
  • Entertainment
  • Silent/live Auctions
  • Post-event Wrap Up/Audit

Association Management

  • Manage membership database and communications
  • Provide secretariat services
  • Processing membership applications and renewals
  • Provide welcome-kits to new members
  • Ensure compliance with association bylaws
  • Manage membership renewal campaigns
  • Report on membership status and assigned tasks/activity
  • Serve as a virtual secretariat
  • Maintain office, physical address, telephone and fax numbers for association
  • Provide web and email addresses
  • Forward voice and email messages to appropriate staff
  • Maintain electronic and printed association files

Online Events/Live Webinars

  • Provide overall planning and management of event
  • Schedule the event with the various panelists and moderators
  • Provide and present e-learning strategies and tools
  • Provide technical assistance to attendees and panelists
  • Provide training sessions for presenters and moderators
  • Provide assistance with slide preparation and design
  • Develop and deploy exit survey
  • Develop exit testing/quizzes
  • Compile and e-mail certificates of attendance

Assistance for medical tourists and foreign students

Hands-on concierge services consisting of, but not limited to:

  • Schedule your medical appointments and helping with the preparation and submission of applications for educational programs.
  • Meet-and-greet at the airport
  • Arranging accommodation near your hospital or university at special rates.
  • Catering to cultural preferences.
  • Translation and interpretation services during your medical appointments.
  • Assistance with the hospital paperwork and medication management.
  • Help with social and cultural activities.
  • Students, we’ve got your back with tutoring and academic guidance if you need it.
  • Coordination of transportation.
  • Hotline is available 24/7 with interpreters on hand.


    2006 Torino Olympic Organizing Committee
    Transfer of Knowledge

    Alzheimer Research Forum
    Webinars | Special Events | Exhibits

    Alzheimer’s Disease: From Molecular Mechanisms to Drug Discovery Conferences
    Website | Conference planning

    Alzheimer’s Drug Discovery Foundation
    Conference planning | Website | Mobile app | Virtual Conference

    Marketing and communications | Website | Webinars

    American Aging Association
    Marketing and communications | Website

    Association of Corporate Counsel Indiana Chapter
    Event planning 

    Brain and Behavior Research Foundation

    Break-In Club
    Event planning | Marketing

    Brown University
    Website | Abstract Intake Platform | Event planning 

    Case Western Reserve University
    Event planning

    Columbia University
    Event planning

    CommonHealth Partners VA
    Consulting | Website

    FIFA (Federation Internationale de Football Association)

    Human Amyloid Imaging Conferences
    Conference planning | Abstract intake/review processes | Website | Mobile app

    Illinois Fatherhood Initiative
    Event planning

    IOS Press BV

    International Conferences on Alzheimer’s Disease and Related Disorders in the Middle East
    Conference planning | Website

    International Conferences on Molecular Neurodegeneration
    Abstract Intake/Review | Conference planning | Website

    Johns Hopkins University
    Event planning

    Kansas State University

    Laboratory of Neurogeriatrics, Case Western Reserve University
    Website | Consulting

    Lewy Body Dementia Association (LBDA)
    Conference Website | Consulting | Event Planning

    Longevity Project for a greater Richmond (LPgRVA)
    Website | Consulting | Event Planning

    Mount Sinai School of Medicine
    Event planning

    Mount Sinai Medical Center, Miami Beach
    Conference planning | Website | Mobile App | Virtual Conference

    Nordic Society of Human Genetics and Precision Medicine
    Event planning | Consulting

    Pharmaceutical Information Systems Association
    Event planning | Administration

    Pharmaceutical Research and Development Information Management Executive Forum
    Event planning | Website | Mobile app

    Pistoia Alliance
    Event planning | Project Support

    Prevent Alzheimer’s Disease 2020
    Event planning

    The Riverside Center for Excellence in Aging and Lifelong Health

    Schizophrenia Research Forum
    Webinars | Tradeshow/Exhibit | Event planning

    Special Olympics
    Project management

    United Arab Emirates Olympic Committee
    Consulting and project management | Tradeshow/exhibit

    United States Soccer Federation
    Project management

    University of Cincinnati
    Conference planning | Website

    University of the West Indies
    Conference planning | Website

    Virginia Commonwealth University, Department of Gerontology
    Webinars | Website 

    Virginia Department for the Aging
    Project management | Webinars

    Virginia Department for the Aging and Rehabilitative Services

    Virginia Geriatric Mental Health Partnership
    Webinars | Website

    Voyager Pharmaceuticals
    Conference planning

    Walter Vlad Bolder Photography

    And several other private clients

    Locations where we have organized conferences:

    United States

    Arlington, VA
    Atlanta, GA
    Austin, TX
    Bethesda, MD
    Boston, MA
    Bridgewater, NJ
    Cambridge, MA
    Charleston, SC
    Chicago, IL
    Cincinnati, OH
    Cleveland, OH
    Colorado Springs, CO
    Deerfield, IL
    Ft. Lauderdale, FL
    Houston, TX
    Indianapolis, IN
    Jersey City, NJ
    La Jolla, CA
    Long Beach, CA
    Los Angeles, CA
    Miami, FL
    New Orleans, LA
    New York, NY
    Philadelphia, PA
    Plainsboro, NJ
    Princeton, NJ
    Providence, RI
    San Diego, CA
    San Francisco, CA
    St. Petersburg, FL
    Thousand Oaks, CA
    Washington, DC

    Rest of the Americas

    Buenos Aires, Argentina
    Cancun, Mexico
    Montego Bay, Jamaica
    Punta Cana, Dominican Republic
    Toronto, Canada


    Athens, Greece
    Barcelona, Spain
    Basel, Switzerland
    Berlin, Germany
    Bruxelles, Belgium
    Bucharest, Romania
    Budapest, Hungary
    Gothenburg, Sweden
    Lausanne, Switzerland
    London, UK
    Madrid, Spain
    Manchester, UK
    Milan, Italy
    North Mymms, UK
    Paris, France
    Prague, Czech Republic
    Seville, Spain
    Sorrento, Italy
    Stockholm, Sweden
    Vienna, Austria
    Zuerich, Switzerland


    Abu Dhabi, UAE
    Bangkok, Thailand
    Dubai, UAE
    Istanbul, Turkey
    Lymassol, Cyprus
    Male, Maldives
    Singapore, Singapore
    Tokyo, Japan

    Selected 2023 Projects:

    VCU Department of Gerontology Webinar and Online Training Series

    Brain & Behavior Research Foundation Meet the Scientist Webinar Series

    Human Amyloid Imaging

    ADDF's Investigator Day Conferences

    PRISME Forum Spring and Fall 2023 Meetings

    May and November
    Gothenburg, Sweden and Boston, MA

    PISA Annual Meetings 2023

    March and November 2022
    Barcelona, Spain and Online

    MCI Symposium

    March 2023

    4th Workshop on Reserve and Resilience

    December 2023
    Bethesda, MD

    Find us at:

    1631 Whitcomb Ave
    Des Plaines, IL  60018